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Email Communication Policy

Effective Date: 01/04//2024
Last Updated:01/05/2025

At Cairn Ventures Ltd (“Cairn Ventures,” “we,” “our,” or “us”), we value clear, respectful, and lawful communication. This Email Communication Policy outlines how we send, manage, and secure email correspondence with our clients, partners, subscribers, and website users. It is aligned with applicable email regulations, including the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and the CAN-SPAM Act.

1. Types of Email Communications We Send

We may contact you via email for the following purposes:

1.1 Transactional Emails

  • Confirmations, receipts, or documentation related to services or interactions

  • Service-related updates (e.g., changes to terms, policies, or availability)

  • Security alerts or system notifications

1.2 Marketing & Promotional Emails

  • Newsletters, updates, reports, and insights

  • Invitations to webinars, events, or industry briefings

  • Promotions or announcements related to Cairn Ventures initiatives

Marketing emails are sent only with your prior consent or in accordance with legitimate interest provisions under applicable data laws.

1.3 Partner or Investor Communications

If you are an investor, advisor, or partner, we may send operational updates or performance reports as part of our relationship with you.

2. How We Obtain Your Email

We collect email addresses:

  • Through direct opt-in forms on our website

  • When you voluntarily contact us or request information

  • As part of onboarding, registration, or business engagement

  • Via explicit consent for receiving marketing communications

All data collection is governed by our Privacy Policy.

3. Unsubscribing and Communication Preferences

You may opt out of receiving marketing or promotional emails at any time by:

  • Clicking the “unsubscribe” link included in the footer of our emails

  • Contacting us directly at info@cairnventures.vc

Please note:

  • You may still receive transactional or legally required notices, even after unsubscribing from promotional content.

4. Email Security and Confidentiality

Cairn Ventures uses appropriate technical and organizational measures to protect email communications from unauthorized access, alteration, or disclosure. These may include:

  • TLS encryption (where supported by your email provider)

  • Internal access controls and logging

  • Monitoring for phishing and email spoofing attempts

We ask that you:

  • Do not share sensitive personal or financial information via unencrypted email

  • Notify us immediately if you suspect any email impersonation or abuse

5. Respecting Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access or update your communication preferences

  • Request deletion of your contact data

  • Object to or restrict email communications

  • Lodge a complaint with a supervisory authority

To exercise your rights, please email us at info@cairnventures.vc.

6. Compliance

We comply with international email and privacy laws, including but not limited to:

  • GDPR (EU) – Consent-based email marketing and data minimization

  • DPA 2017 (Mauritius) – Personal data protection and transparency

  • CAN-SPAM Act (U.S.) – Identification, opt-out mechanisms, and accurate sender info

  • CCPA (California) – Consumer rights to know, delete, or opt-out

7. Contact Us

If you have any questions, concerns, or requests related to this Email Communication Policy, please contact:

Cairn Ventures Ltd
6th Floor, Carleton Tower
19, Wall Street
Cybercity, Ebene, 72201 Mauritius
T: +230 468 6919
E: info@cairnventures.vc